Leave Manager Testing Checklist

Test Session

Tester Name

Test Date

Environment URL

Build / Commit

Overall Progress0 / 156 steps completed

Pass

Fail

156

Remaining

#	Action / Step	Expected Result
1.1.1	Navigate to the Login page	Login form renders without errors
1.1.2	Submit with empty fields	Validation error shown, no redirect
1.1.3	Submit with incorrect password	"Invalid credentials" error shown
1.1.4	Submit with correct staff credentials	Redirect to staff dashboard
1.1.5	Submit with correct admin credentials	Redirect to admin dashboard
1.1.6	After login, inspect session cookie for HttpOnly flag	HttpOnly = true in browser dev tools
1.1.7	Navigate to login page while already logged in	Redirect to dashboard (no login form shown)

#	Action / Step	Expected Result	Result	Comment
1.2.1	Click Logout	Session destroyed, redirect to login page
1.2.2	After logout, navigate to dashboard URL directly	Redirect to login page (not dashboard)

#	Action / Step	Expected Result
1.3.1	Navigate to Reset Password page	Form renders correctly
1.3.2	Submit with unregistered email	"Email not found" or generic message shown
1.3.3	Submit with registered email	Success message shown; reset email sent
1.3.4	Click reset link from email	Password reset form shown with token in URL
1.3.5	Submit new password on reset form	Password updated; redirect to login
1.3.6	Try to reuse the same reset link	"Token expired or invalid" error

#	Action / Step	Expected Result
1.4.1	Navigate to Change Password page	Form renders correctly
1.4.2	Submit with wrong current password	Error message shown
1.4.3	Submit with new passwords that do not match	Validation error shown
1.4.4	Submit with correct current password and matching new passwords	Success message; can log in with new password

#	Action / Step	Expected Result
1.5.1	Navigate to Signup page	Registration form renders
1.5.2	Submit with missing required fields	Validation errors shown
1.5.3	Submit with an email already in use	"Email already registered" error
1.5.4	Submit valid registration	Success message; account appears as "Pending" in Staff Management
1.5.5	Attempt to log in before approval	"Account pending approval" or access denied message

#	Action / Step	Expected Result
2.1.1	Log in as a staff member and view dashboard	Leave balance cards display correct values
2.1.2	Verify Annual Leave balance matches what admin has set	Correct days shown
2.1.3	Verify Sick Leave balance is displayed	Correct days shown
2.1.4	Recent leave requests section shows last 5 requests	Correct history shown

#	Action / Step	Expected Result
2.2.1	Navigate to Leave Request form	Form renders with leave type dropdown
2.2.2	Submit with no dates selected	Validation error shown
2.2.3	Submit with end date before start date	Validation error shown
2.2.4	Submit a valid Annual Leave request	Success message; request appears in Leave History with "Pending" status
2.2.5	Submit a valid Sick Leave request	Success message; request appears in Leave History
2.2.6	Submit a request that exceeds available balance	Error message shown; request not created
2.2.7	Submit a request overlapping an existing approved request	Error or warning shown

#	Action / Step	Expected Result
2.3.1	Navigate to Leave History page	All past and current requests listed
2.3.2	Filter by status (Pending / Approved / Rejected)	List filters correctly
2.3.3	Click "View Details" on a request	Modal opens with full request details
2.3.4	Cancel a Pending request	Status changes to Cancelled; balance restored
2.3.5	Attempt to cancel an Approved request	Cancel button not shown or action blocked

#	Action / Step	Expected Result	Result	Comment
2.4.1	Navigate to Leave Balance page	Balances shown per leave type
2.4.2	Verify balances match the dashboard cards	Values are consistent

#	Action / Step	Expected Result
3.1.1	Navigate to Calendar page	Calendar renders in month view by default
3.1.2	Approved leave requests appear as coloured chips on correct dates	Chips shown on correct days
3.1.3	Hover over a leave chip	Tooltip shows staff name and leave period (e.g., "John Smith \| Mar 5 – Mar 10")
3.1.4	Day with more than 3 people on leave shows "+N more" chip	"+N more" chip appears; hover shows all hidden entries
3.1.5	Click the Previous/Next navigation arrows	Calendar navigates to previous/next month
3.1.6	Click "Today" button	Calendar returns to current month

#	Action / Step	Expected Result
3.2.1	Switch to Week view	Calendar renders week view correctly
3.2.2	Leave chips appear on correct days	Correct staff and dates shown
3.2.3	Hover over a chip	Tooltip shows staff name and leave period

#	Action / Step	Expected Result
3.3.1	Switch to List view	Tabular list of leave entries renders
3.3.2	Leave Type column shows correct type (not hardcoded "Annual")	Correct leave type shown per row
3.3.3	Click a row in list view	Leave request details modal opens

#	Action / Step	Expected Result
4.1.1	Navigate to Team Requests	All staff leave requests listed
4.1.2	Filter by status (Pending / Approved / Rejected)	List filters correctly
4.1.3	Click "View Details" on any request	Modal opens with full request details
4.1.4	Pending requests show Approve and Reject buttons	Both buttons visible
4.1.5	Approved requests show Reject and Move to Pending buttons	Both buttons visible; no Approve button
4.1.6	Rejected requests show Approve and Move to Pending buttons	Both buttons visible; no Reject button

#	Action / Step	Expected Result
4.2.1	Click Approve on a Pending request	Status changes to Approved; leave balance deducted
4.2.2	Click Approve on a Rejected request	Status changes to Approved; leave balance deducted
4.2.3	After approving, verify staff member's balance is reduced by correct number of days	Balance reduced correctly

#	Action / Step	Expected Result
4.3.1	Click Reject on a Pending request	Status changes to Rejected; balance not deducted
4.3.2	Click Reject on an Approved request	Status changes to Rejected; leave balance restored
4.3.3	After rejecting an approved request, verify staff member's balance is restored	Balance restored correctly

#	Action / Step	Expected Result
4.4.1	Click "Move to Pending" on an Approved request	Status changes to Pending; leave balance restored
4.4.2	Click "Move to Pending" on a Rejected request	Status changes to Pending
4.4.3	After moving an approved request to pending, verify balance is restored	Balance restored correctly

#	Action / Step	Expected Result
5.1.1	Navigate to Staff Management	All active staff listed with correct details
5.1.2	Pending signups section shows unapproved registrations	Pending accounts listed separately
5.1.3	Click on a staff member row to view details	Details panel or modal opens with all fields including Position

#	Action / Step	Expected Result
5.2.1	Click "Add Staff" button	Add Staff modal opens
5.2.2	Verify Position field is present in the form	Position input field visible
5.2.3	Submit with missing required fields	Validation errors shown
5.2.4	Submit with duplicate email	"Email already exists" error
5.2.5	Submit valid staff details including Position	Staff created; appears in list with correct Position

#	Action / Step	Expected Result
5.3.1	Click Edit on a staff member	Edit Staff modal opens pre-populated with all fields
5.3.2	Verify Position field is pre-populated	Position field shows current value
5.3.3	Change the Position field and save	Position updated and visible in staff details
5.3.4	Change the Department and save	Department updated correctly
5.3.5	Change the Role (Staff / Manager / Admin) and save	Role updated; user has correct permissions after re-login

#	Action / Step	Expected Result
5.4.1	Click Approve on a pending signup	Account activated; staff can now log in
5.4.2	After approval, staff member appears in active staff list	Staff visible in main list
5.4.3	Approved staff member can log in successfully	Login succeeds

#	Action / Step	Expected Result	Result	Comment
5.5.1	Click Delete on a staff member	Confirmation prompt shown
5.5.2	Confirm deletion	Staff removed; their leave requests and balances also removed (FK cascade)

#	Action / Step	Expected Result
6.1.1	Navigate to Reports page	Page loads without errors
6.1.2	"Total Staff" card is NOT present	Card removed as requested
6.1.3	Total Leave Requests card shows correct count	Count matches actual requests in DB
6.1.4	Pending Requests card shows correct count	Count matches pending requests
6.1.5	Approved Requests card shows correct count	Count matches approved requests

#	Action / Step	Expected Result
6.2.1	Top Leave Takers section displays data	Staff names and leave counts shown (not empty)
6.2.2	Staff are ranked in descending order of leave taken	Highest leave taker shown first
6.2.3	Filter by date range and verify results update	Filtered results shown correctly

#	Action / Step	Expected Result	Result	Comment
6.3.1	Department Breakdown section displays data	All departments shown with leave counts
6.3.2	Counts are accurate per department	Matches actual data

#	Action / Step	Expected Result	Result	Comment
6.4.1	Leave Type Distribution chart renders	Chart visible with correct leave types
6.4.2	Chart data matches the actual leave requests	Annual, Sick, Other percentages are correct

#	Action / Step	Expected Result	Result	Comment
7.1.1	Navigate to Departments page	All departments listed
7.1.2	Department name, code, and manager shown	Correct details displayed

#	Action / Step	Expected Result
7.2.1	Click "Add Department"	Add Department modal opens
7.2.2	Submit with missing name	Validation error shown
7.2.3	Submit with duplicate department code	Error shown
7.2.4	Submit valid department	Department created and appears in list

#	Action / Step	Expected Result
7.3.1	Click Edit on a department	Edit modal opens pre-populated
7.3.2	Change name and save	Name updated in list
7.3.3	Assign a manager and save	Manager shown in department row

#	Action / Step	Expected Result	Result	Comment
7.4.1	Click Delete on a department	Confirmation prompt shown
7.4.2	Confirm deletion	Department removed; staff in that department have department_id set to NULL (not deleted)

#	Action / Step	Expected Result	Result	Comment
8.1.1	Navigate to Leave Policies page	All policies listed
8.1.2	Default policy is marked	Default indicator visible

#	Action / Step	Expected Result
8.2.1	Click "Add Policy"	Add Policy modal opens
8.2.2	Submit with missing name	Validation error shown
8.2.3	Submit valid policy with annual and sick day allocations	Policy created and appears in list

#	Action / Step	Expected Result
8.3.1	Click Edit on a policy	Edit modal opens pre-populated
8.3.2	Change annual days and save	Updated value shown in list
8.3.3	Assign policy to a staff member	Staff member's balance reflects new policy

#	Action / Step	Expected Result	Result	Comment
8.4.1	Delete a policy that has staff assigned	Staff members' policy_id set to NULL (not deleted)
8.4.2	Delete an unused policy	Policy removed from list

#	Action / Step	Expected Result
9.1.1	Navigate to Settings → Email	Email settings form renders
9.1.2	Enter SMTP credentials and save	Success message shown
9.1.3	Reload the page	SMTP host, port, and username are retained; password field is blank (encrypted in DB)
9.1.4	Save without entering a new password	Existing encrypted password is preserved (not overwritten with blank)
9.1.5	Send a test email	Email received at the test address

#	Action / Step	Expected Result	Result	Comment
9.2.1	Navigate to Settings → Leave Policies	Policy settings render
9.2.2	Change a setting and save	Setting persists after page reload

#	Action / Step	Expected Result	Result	Comment
9.3.1	Navigate to Settings → Notifications	Notification toggles render
9.3.2	Toggle a notification on/off and save	Setting persists after page reload

#	Action / Step	Expected Result
9.4.1	Navigate to Settings → Appearance	Appearance settings render
9.4.2	Upload a logo	Logo appears in the plugin header
9.4.3	Change accent colour and save	Colour applied to UI elements

#	Action / Step	Expected Result	Result	Comment
10.1.1	Navigate to Profile page as staff	Profile details shown (name, email, department, position)
10.1.2	Position field is visible	Position shown correctly

#	Action / Step	Expected Result	Result	Comment
10.2.1	Edit name and save	Name updated; reflected in header/dashboard
10.2.2	Edit phone number and save	Phone number updated

#	Action / Step	Expected Result
11.1	While logged out, POST to admin-ajax.php with action=leave_manager_approve_request	Response: authentication error (not success)
11.2	While logged in as staff (non-admin), call leave_manager_clear_logs	Response: permission denied
11.3	While logged in as staff, call leave_manager_save_email_settings	Response: permission denied
11.4	Navigate directly to a plugin PHP file URL (e.g., /wp-content/plugins/leave-manager/includes/class-admin-ajax-handler.php)	Blank page or redirect (ABSPATH guard exits silently)
11.5	Enter <script>alert(1)</script> as a staff name and save	Script tag is escaped in all display locations; no alert fires

#	Action / Step	Expected Result
12.1	Test all pages in Chrome	No layout breaks or JS errors in console
12.2	Test all pages in Firefox	No layout breaks or JS errors in console
12.3	Test dashboard on mobile (375px width)	Layout is responsive; no horizontal scroll
12.4	Test calendar on mobile	Calendar is usable; chips are readable
12.5	Test modals on mobile	Modals open and close correctly; form fields are accessible

#	Action / Step	Expected Result
R1	Approve a request, then click "Move to Pending"	Status = Pending; balance restored
R2	Reject a request, then click "Approve"	Status = Approved; balance deducted
R3	Add a new staff member with a Position	Position saved and visible in staff details
R4	Edit an existing staff member's Position	Position updated correctly
R5	Register via signup form, then approve in Staff Management	Staff can log in after approval
R6	Hover over a leave chip on the calendar	Tooltip shows name and date range
R7	Switch to list view on calendar	Leave Type column shows correct type (not "Annual" for all)
R8	Navigate to Reports page	Top Leave Takers section shows data
R9	Save SMTP settings, reload page	Password field is blank but email still sends correctly
R10	Approve a request, then reject it	Balance is fully restored to pre-approval value

Summary by Section

Section	Total	Remaining	Progress
🔐 Authentication — Login	7	7	0%
🚪 Authentication — Logout	2	2	0%
🔑 Authentication — Password Reset	6	6	0%
🔒 Authentication — Change Password	4	4	0%
📝 Authentication — Employee Self-Registration	5	5	0%
📊 Staff Dashboard — Overview	4	4	0%
📤 Staff Dashboard — Submit Leave Request	7	7	0%
📋 Staff Dashboard — Leave History	5	5	0%
⚖️ Staff Dashboard — Leave Balance	2	2	0%
📅 Calendar — Month View	6	6	0%
📆 Calendar — Week View	3	3	0%
📃 Calendar — List View	3	3	0%
👁️ Team Leave Requests — Viewing	6	6	0%
✅ Team Leave Requests — Approving	3	3	0%
❌ Team Leave Requests — Rejecting	3	3	0%
🔄 Team Leave Requests — Move to Pending	3	3	0%
👥 Staff Management — Viewing	3	3	0%
➕ Staff Management — Adding Staff	5	5	0%
✏️ Staff Management — Editing Staff	5	5	0%
🟢 Staff Management — Approving Signups	3	3	0%
🗑️ Staff Management — Deleting Staff	2	2	0%
📈 Reports — Summary Metrics	5	5	0%
🏆 Reports — Top Leave Takers	3	3	0%
🏢 Reports — Department Breakdown	2	2	0%
🥧 Reports — Leave Type Distribution	2	2	0%
🏗️ Departments — Viewing	2	2	0%
🏗️ Departments — Adding	4	4	0%
🏗️ Departments — Editing	3	3	0%
🗑️ Departments — Deleting	2	2	0%
📜 Leave Policies — Viewing	2	2	0%
📜 Leave Policies — Adding	3	3	0%
📜 Leave Policies — Editing	3	3	0%
🗑️ Leave Policies — Deleting	2	2	0%
📧 Settings — Email / SMTP	5	5	0%
⚙️ Settings — Leave Policies	2	2	0%
🔔 Settings — Notifications	2	2	0%
🎨 Settings — Appearance	3	3	0%
👤 Profile — Viewing	2	2	0%
✏️ Profile — Editing	2	2	0%
🛡️ Security Spot Checks	5	5	0%
📱 Cross-Browser & Responsive	5	5	0%
🔁 Regression Checks	10	10	0%

Leave Manager v1.0.102 · 156 test cases · Progress auto-saved to browser